Welcome Mayflower Cousins

This blog is full of information for applications to the Society of Mayflower Descendants in the State of Ohio. Check back often to learn more about producing a successful application. Click the email link at the bottom to be notified of new posts as they happen.

Our contact information is:
Ann Gulbransen, Historian, historian@ohiomayflower.org
Lee Martin, Deputy Historian, deputyhistorian@ohiomayflower.org

Saturday, April 27, 2019

Mayflower Worksheet Tips


Your worksheet is a draft document. It is a tool for you to use to verify that you have all the documents you need to prove your lineage. It is not the final application so it does not have to be perfect. Use the worksheet as a framework. My job as Historian is to turn what you have submitted into a finished application.
When you receive your worksheet, we will have filled in all the citations for events for which the Society already has documentation. You do not need to send copies of any of these documents. We do not need more copies of stuff we already have! If there are weaknesses in the existing documentation, they will be noted, highlighted in yellow. If you are unsure how to abbreviate on your worksheet, please review our document on abbreviations.
Your task is to try to fill in the blanks. You can see that there is a line for each birth, marriage and death event for both the line carrier and the spouse with spaces for place, date and references. In a perfect world, you will be able to fill in the place and date fields for each event and have a source document for each one. In the real world, you will probably still have blanks, particularly in those hard to prove middle generations.
As you start working on the document, start with yourself. Make sure you have a copy of your own birth certificate that lists your mother’s maiden name. Fill in your birth place, date and write B/C in the References field. If you are married, do the same for your wedding date and place and the birth (and death if applicable) of your spouse. Put the name of your spouse’s parents in the designated spot. Hint: I will use the spelling of names that you put here – they are often hard to read on hand-written documents and I don’t want to butcher names that you know.
Next, move on to your parents. You need to record all the applicable birth, marriage and death events with dates and places and provide reference documents that include parents’ names if at all possible. Note the documents you are using as references in the fields provided. Note: if either of your parents was born before civil birth registration was required, a marriage record and/or death record listing parents including mother's maiden name can proxy for a birth record.
Repeat this process as you work backwards through the generations. You may find it helpful to put the documents for each generation in a file folder to keep them straight. Remember, the most important part of this is to clearly link the line carrier in each generation to his/her parents.
As you move backwards, you will find that civil registration for events stop being available. Look at the FamilySearch Wiki (www.familysearch.org/wiki) for detail on when civil registration was required in each state. Some counties kept their own records prior to civil registration, but those are not complete. For example, civil registration in Ohio began in December 1908, but it took some counties several years to comply. Some counties had local records, but if they do exist, they began after the Civil War. We do not expect you to find records that were never created!
As you move back before vital records, you will need to find wills, probate records, land records, family bibles, letters, etc to make the required links between generations. This is often when secondary sources such as published genealogies and county histories come into play. If you do have to dip into secondary sources, you need at least two and one should not have been derived from the other.
Personally, I love census records. I try to find every one that I can for my own family. Census records before 1850 are marginally useful as only the heads of households are listed, and there is not enough information to be sure that you have identified the correct person, particularly for men with common names. Census records from 1850 to 1870 are better because all names in the household are listed, but there are no relationships specified. Marriages and parent/child relationships are implied, but not proved. Several sequential enumerations with the same family group do make that implication stronger. Census records beginning with 1880 do list relationships so they are more useful, but are still secondary sources. The Historian General does not want to see every possible census record – just the ones that provide helpful information that is not found in other documents.
Remember with all these documents, that there can be errors. People lied, particularly about ages, and people made up answers when they did not know what was correct. Any document that is a copy of an original (such as census records) may include transcription errors. If you find documents that show conflicting information, include them all and we will just acknowledge that there are inconsistencies.

Abbreviation Paralysis


I have had several applicants lately tell me they were so freaked out by having to abbreviate their source documents on the worksheet that they were essentially paralyzed. If that is you, sit down, take a couple of deep breaths and let the fear go.
The worksheet is a rough draft. It is a framework for you to use to verify that you have all the documents you need to prove your line. Abbreviate on the worksheet however works for you! It is not the final application. It is only a tool that you can use as you need. If you need more space, fine, if the pages don’t print as they should, fine. I can deal with all of that when I prepare the finished application.
We have given you some suggested abbreviations to help you save space, but when I prepare your finished application, I will re-work all the abbreviations to conform to Society standards. I tend to work from the documents themselves, turning to your worksheet mainly to make sure I have everything and to verify spellings. Even then, on many applications, the verifier at the General society will often have different ideas and change the abbreviations again!
You do NOT need to put a full citation on the worksheet because you will be sending photocopies of the documents with your worksheet. All I need is enough so that I know what document you mean. If you want to give a full citation, print it on the back of the document. We are all constantly urged to cite your sources and given great guidance on how to do that, but this is not the place for full source citations since you will be sending photocopies of each document.
Let me give you some examples:
·       For a birth certificate, don’t put “Marion Co, OH birth certificate number 12345” – just put B/C. The place and number are readable on the document itself.
·       For an old ledger style record, you can put the location information on the back of the copy if it is not legible on the front.
·       For digitized documents that you have downloaded, you can write the name of the website and collection on the back. DO NOT print a copy of the index page – I am just going to recycle the extra paper.
·       For a book, you don’t need to put in a full citation such as “Commemorative Biographical Record Rock, Green, Grant, Iowa, LaFayette Co WI, Chicago, JS Beers & Co, 1901” because you are going to include a photocopy of that title page which has all that detail! A decent abbreviation might be “Bio Rec Rock etc.” with the page number you are referencing.
·       A reference that is not the original for the event, such as using a detailed marriage certificate as a proxy for a non-existent birth record should be put in parentheses, e.g. “(M/C)”.
Let me also give you some information on the somewhat cryptic things we put into abbreviations. If you see a number in parentheses it is most likely the age of the person in that document such as a census record or death record. If you see the word “parents,” that means the full names of both parents are written on the document. See the table below for more suggestions and explanations.
Common abbreviations
Mayflower Families through 5 Generations Volume 4 page 125
MF 4: 125
Mayflower Families in Progress, Brewster, person # 100
MFIP Brewster #100
Birth, Marriage or Death Certificate (only a single event is documented)
B/C, M/C, D/C
Birth, Marriage or Death Record (multiple events/people in a single document)
B/R, M/R, D/R
Federal Census Year 1850 North Carolina
1850 FC NC
State Census Year 1855 New York
1855 SC NY
Vital Records of Kingston, MA pg. 161
Kingston VR: 161
Vital Records of Rhode Island (Arnold) Vol. 3, part 1, pg. 10
VR RI 3:1:10
Rhode Island Vital Records (Beaman) Vol. 3, pg. 270
RIVR (Beaman) 3:270
Grave Stone photograph
gs photo
Harlow Family pg. 60
Harlow Fam: 60
New England Historical and Genealogical Register Vol. 3, pg. 30
NEHGR 3:30
Plymouth County Probate Records Vol. 39, pg. 68
PLY Co. PR 39: 68
Plymouth County Deeds Vol. 2, pg. 50
PLY Co. Deeds 2: 50
If B/C, M/C or D/C used as a reference for other than the event itself, place in parenthesis.
(B/C) (M/C) (D/C)
No mother’s maiden name
nmmn
Parents
pars
No given name
ngn
No record found
NRF
Put dates and places you think are correct but cannot prove in square brackets
[1800]